Full-TimeAdministration & Office

Operations Team Coordinator - Malta

Jobs Europe AbMalta

Pay: Salary discussed with employer
Location: Malta
Employment: Full-Time
Posted: 6 Oct 2026

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About this role

We are seeking a highly organised, proactive and detail-oriented Operations Team Coordinator to provide dedicated support to the VP of Operations while enabling the wider Operations team to function to operate effectively. This role is central to ensuring the VP of Operations and Operations leadership team can focus on strategic priorities by maintaining strong operational discipline, managing priorities, driving follow-through, and delivering high-quality outputs. It offers a unique opportunity to gain exposure to senior leadership, organisational strategy, and the inner workings of a fast-paced People function Executive Support to the VP of Operations     Provide proactive diary and priority management for the VP of Operations, ensuring time is aligned to key business and strategic priorities     Coordinate complex scheduling across senior stakeholders, often balancing competing demands     Act as a key liaison point to ensure the VP of Operations day runs efficiently and effectively Meeting Management & Follow-through     Attend key meetings with the VP of Operations and Operations leadership team to capture clear, concise minutes and outcomes     Track actions and drive follow-ups, ensuring deadlines are met and accountability is maintained     Support agenda setting and preparation of high-quality pre-read materials Reporting & Leadership Presentations     Support the VP of Operations and Operations leadership team in preparing reports, board materials, and internal updates     Create high-quality, polished PowerPoint presentations for senior audiences     Gather and synthesise information from across the business into clear, structured outputs Operations Team Coordination     Provide day-to-day coordination support across the operations team to ensure smooth execution of priorities     Support planning and organisation of key initiatives, meetings, and events     Identify opportunities to improve processes, organisation, and ways of working Budget & Operational Support     Assist with tracking Operations budgets and monitoring spend     Support processing of invoices, expenses, and purchase orders     Maintain accurate documentation to support reporting and governance Ad Hoc & Project Support     Provide flexible, ad hoc support aligned to VP of Operations and Operations leadership team priorities     Support cross-functional projects as required, ensuring strong organisation and follow-through Required Skills:     (Operational/gaming exposure beneficial)     Strong organisational and prioritisation skills, with the ability to manage multiple competing demands     Excellent attention to detail and high standards of delivery     Strong written and verbal communication skills, with confidence engaging with senior stakeholders     Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word)     Ability to handle sensitive and confidential information with discretion     Proactive, solutions-oriented, and highly reliable Required Core skills:     Strong sense of ownership and accountability     Calm, composed, and adaptable in a fast-paced environment     Highly collaborative with strong interpersonal skills     Curious and eager to learn, with an interest in organisational strat

Public vacancy via EURES, the official EU job mobility portal (national source: Jobsplus Malta where applicable).